An excuse note for school or an absence note for school is a letter written down by a student or parent to the teacher to express an apology for not showing up in class. The message is a way of expressing remorse for not attending a class session, and it explains why the student was not able to participate in the class on that day.
Although not all cases require an absent from school letter or apology letter, some cases such as a vital school assembly or an exam determining the child’s future require the letter.
School absence excuses notes for elementary, middle school and high school levels
When a student must skip class, it is the parent or guardian’s responsibility to communicate with the elementary school, middle school or high school before or after the day of absence. The parent should also issue a report on why their child was not able to attend class.
It is essential to understand that the primary resolve for communicating with the school administration is to make them aware that you, as the parent or guardian, know the child is not attending classes on that particular day. Below are some of the most common examples for excused absence notes from school:
Sick note or illness note
In most schools, parents communicate with the school administration each day their son or daughter is out of school. If that period exceeds 3 days, then the parent or guardian must provide a sick note to school upon the student’s return.
Regular school attendance is encouraged for the mastery and academic growth of a student. However, we are aware students are not immune to illnesses and sickness. That is why a doctor’s note is essential in cases that include legitimate illness or sickness.
Personal reasons note (e.g. accident, death)
Personal reasons may include death in the family, a verified court date, religious holiday, among many other reasons. In most schools, parents are to communicate with the school administration each day the child is absent. If they happen to exceed more than 1 day, most schools require parents to complete an advanced absence form.
Early dismissal letter or pick up child from school
Students who wish to be dismissed early from the school usually submit a resons for early dismissal to the school administration. Parents also have to sign to ascertain the information is correct.
Take your child to work day
At present, most corporate companies have fun days to make life fun for their employees. In such a case, the parents might take their child to work day to inspire them and fulfil their office obligations.
Return to school or end of school sickness
This note is usually submitted at the end of a long sickness. It acts as a confirmation letter addressing the school administration the student is back in school.
Absence excuse notes for school – examples templates
Although there is no universal way of writing an absence note for school, it is always advisable to communicate genuine reasons to avoid misunderstandings and conflict. Below are some examples and templates including how to write an absent note to school.
Example template – Absent letter
(Parent’s contact details)
(Teacher’s contact details)
(RE: Apology for absence)
Dear (Teacher’s name),
First and foremost, let me extend my deepest gratitude for your latest efforts to assist (child’s name) with her studies. I have noticed a positive change in her grades, and we are most thankful. However, this letter of absence concerns the fact (child’s name) has recently contracted severe flu. According to our doctor, she is to self-isolate for 2 weeks.
Kindly feel free to call me about sharing any classwork with him to avoid him lagging in class. I will enclose my contacts as well as the doctors. Thank you.
Example template – Sick letter
RE: (Child’s name)
I would like to bring to your attention that (student’s name) has been placed under stringent medication. (Student’s name) was diagnosed with a blood condition, and the physician recommended complete bed rest.
Therefore, (child’s name) will not be able to attend class form (date) to (date).
Please, share all the schoolwork he/she will be missing to avoid falling too much behind. For any queries, please feel free to contact me (phone number/email address).
Your sincere parent,
Example template – Doctor note
The student named above was admitted to my office by the physician (name).
The patient may return to regular class duties on (date)
Example template – Early dismissal note
Dear (teacher’s name)
Please excuse my daughter / Please excuse my son / Please excuse my child (name of child) as they will be picked up from school at (pick up time) by (name of pickup person).
Example template – Take your child to work day
Subject: Request to take my child to a workday
Dear (teacher’s name)
My name is (parent’s name), and I am a parent to (child’s name) in your class. I am writing to request you to grant her leave for (number of days) from (date) to (date), for her to accompany me to my office.
This is a momentous occasion, and we will appreciate your consideration.
I will be obliged if you grant her permission.
Example template – Return to school note or end of school sickness note
This is to confirm that (Child’s name) was unable to attend class from (date) to (date).
The child appeared for a check-up in this office on (date).
This child is allowed to return to school on (date)
When writing an excuse note for a school, it is prudent to adhere to its absence policy. Different schools have different approaches to absence notes, so it is essential to get familiar with your child’s school policy.
When is it too late to excuse an absence?
As we mentioned above, different schools have different policies. Therefore, it will depend on the school’s absence policy.
What happens if a student departs from class without signing out?
Most schools regard departing from class without signing out as an unexcused absence that is liable for disciplinary action. The disciplinary action taken varies with each institution based on their absence policy.
Can a parent request another person to pick up their child on their behalf?
As long as the individual is listed as a contact, they can pick up their children. Also, students can walk home or use public transportation.